COST ESTIMATE FOR FULL SPECIFICATION TRAIL AT ROAD HEIGHT

Ahmed I. Rayyan
Planning & Design Division, DPWES
Ahmed.Rayyan@Fairfaxcounty.gov

Hello Brett,
We visited the site and looked at two segments and prepared an order-of-magnitude cost estimate for each. The 1st is between Belle View and the pumping station - a distance of 1850 lf and the 2nd is between the pumping station and Wake Forest - a distance of 1000 lf. The 1st is estimated to cost $460K and the 2nd is estimated to cost $450K. The 2nd segment is in a very difficult area and has a stream crossing. In addition to the above costs, because we do not have detailed engineering plans, we believe that there could be unforeseen conditions and as such we must add a contingency of 20% making the total project cost estimate approximately $1,100,000. Hopefully, this is helpful to you. Let me know if you need more. Have a good day.

SUPPORT OF REQUIREMENT.

PAST REPORTS

Planning Workshop Scheduled for Westgrove Park 

The Fairfax County Park Authority will hold a public planning workshop for Westgrove Park on Monday, February 28, 2005 at 7 p.m. in Whitman Middle School. The meeting will take place in the school lecture hall and will mark the continuation of the planning process for this community park. An initial meeting was held this past summer.Planners hope that residents will join in the discussion concerning this 21.3 acre property located at 6801 Fort Hunt Road in Alexandria. This public meeting gives interested citizens a chance to discuss design alternatives. Staff members will briefly present information concerning the site background, pertinent issues and suggested design alternatives. The goal is to establish a sense of how the park can best meet the community needs for the future.Whitman Middle School is located at 2500 Parker’s Lane in Alexandria. The Park Authority will accept comments at the meeting as well as by mail and e-mail. E-mail comments to Parkmail@fairfaxcounty.govor mail them to Manjula Nandiraju, project manager, 12055 Government Center Parkway, Suite 421, Fairfax, VA 22035. For more information call 703-324-8755. 

The meeting on February 28, 2005 was cancelled due to inclement weather and never rescheduled.

Fairfax County Park Authority Board Meeting February 23, 2005 

The Chairman convened the meeting at 7:30 p.m. at Park Authority Headquarters, 12055 Government Center Parkway, Fairfax, Virginia 22035. Board Members Staff Harold L. Strickland, Chairman Michael A. Kane, Director Joanne E. Malone, Vice Chairman Timothy K. White, Deputy Director Frank S. Vajda, Secretary-Treasurer Nancy L. Brumit, Administrative Assistant Edward R. Batten, Sr., Kevin J. Fay, Charlie Bittenbring, Kenneth G. Feng, Bob Brennan, Harry Glasgow, Brian Daly, Georgette Kohler, Miriam Morrison, George E. Lovelace, Gilbert S. McCutcheon, Seema Ajrawat, Winifred S. Shapiro, Mike Baird, Doloris Claytor, Peter Furey, Steve Lewis, Ted Zavora, Guests:Robert A. Stalzer, Deputy County Executive David Jillson, Department of Planning and Zoning. AGENDA CHANGES: Mr. Strickland asked if there were any changes to the Agenda. Since Mr. Stalzer had not arrived, Mr. Strickland stated that the Park Authority Board would start the agenda with ADMIN 1. Resolution Supporting Northern Virginia's Congressional Efforts to Secure Federal Funding for the Potomac Heritage National Scenic Trail, and hear P-1. Capital Improvement Program for FY 2006 –FY 2010 when Mr. Stalzer arrives. There were no objections from the Park Authority Board.

ADMINISTRATIVE ITEM ADMN-1 Resolution Supporting Northern Virginia’s Congressional Efforts to Secure Federal Funding for the Potomac Heritage National Scenic Trail. Mr. Vajda MOVED the Park Authority Board approve the resolution to support Northern Virginia’s Congressional efforts to secure federal funding for the Potomac Heritage National Scenic Trail; SECONDED by Mrs. Shapiro and APPROVED. The resolution will be forwarded with a request for congressional support to Senators Warner and Allen, and Congressmen Wolf, Davis, and Moran. PRESENTATION P-1 Capital Improvement Program for FY 2006 -FY2010 (Deputy County Executive, Robert A. Stalzer) Deputy County Executive Rob Stalzer and David Jillson from the Department of Planning and Zoning provided an update on the proposed Capital Improvement Program (CIP). The presentation included a review of the CIP process, status, and recommendations as well as the format of the CIP. The Board was also informed when the advertised CIP will be released, as well as the schedule for the upcoming workshops and public hearings to be held by the Planning Commission and the Board of Supervisors. The CIP is available online at www.fairfaxcounty.gov/dmb. ACTION ITEM A-1FY 2005 Third Quarter Budget Review - Fund 001, Park Authority General Fund This item was reviewed by the Budget Committee on February 9, 2005 and approved for submission to the Park Authority Board. Mr. Vajda MOVED the Park Authority Board approve the submission of the FY 2005 Third Quarter Budget Review for Fund 001, Park Authority General Fund to the Department of Management and Budget; SECONDED by Mr. McCutcheon and APPROVED. There was no discussionon this item.

2FY 2005 Third Quarter Budget Review - Fund 170, Park Revenue Fund. This item was reviewed by the Budget Committee on February 9, 2005, and approved for submission to the Park Authority Board. Ms. Malone MOVED tHE Park Authority Board approve the submission of the FY 2005 Third Quarter Review for Fund 170, Park Revenue Fund, to the Department of Management and Budget; SECONDED by Mr. Feng and APPROVED. There was no discussion on this item. A-3FY 2005 Third Quarter Budget Review - Fund 370, Park Authority Bond Construction. This item was reviewed by the Budget Committee on February 9, 2005, and approved for submission to the Park Authority Board. Mr. Glasgow MOVED the Park Authority Board approve the submission of the FY 2005 Third Quarter Budget Review for Fund 370, Park Authority Bond Construction to the Department of Management and Budget; SECONDED by Mr. Feng and APPROVED. There was no discussion on this item. A-4FY 2005 Third Quarter Budget Review - Fund 371, Park Capital Improvement Fund. This item was reviewed by the Budget Committee on February 9, 2005, and approved for submission to the Park Authority Board. Mr. Lovelace MOVED the Park Authority Board approve the submission of the FY 2005 Third Quarter Budget Review for Fund 371, Park Capital Improvement Fund to the Department of Management and Budget; SECONDED by Mr. Feng and APPROVED. There was no discussion on this item.

Contract Award - Phase I Improvements to the Core Area at Lake Fairfax ParkThis item was reviewed by the Planning and Development Committee on February 2, 2005, and approved for submission to the Park Authority Board. Mr. Lovelace MOVED the Park Authority Board approve a contract award to Desbuild Incorporated of Hyattsville, Maryland in the amount of $1,680,000 for the construction of an accessible lake front marina and related site work at Lake Fairfax Park. In addition, Mr. Lovelace recommended reserving $168,000 or ten (10) percent of the contract award for contract contingency, $100,800 or six (6) percent of the contract award for administrative costs and $45,000 for other project related costs totally $1,993,800; SECONDED by Mr. Feng and APPROVED. There was no discussion on this item. CHAIRMAN’S MATTERS•Park Authority Board CalendarMr. Strickland reminded the board members of the Planning Commission's Public Hearing on the Parks and Recreation Policy Plan to be held on Thursday, February 24 at 8:15 p.m. Ed Batten stated that he would attend the meeting and testify on behalf of the Park Authority Board, weather permitting. Harry Glasgow noted that he would also speak at the public hearing. [Note: This meeting was cancelled due to inclement weather and was rescheduled for March 16, 2005.] The public hearing on the proposed Master Plan for Oakton Community Park will also be held on February 24 at 7:00 p.m. at Oakton Elementary School, weather permitting. [Note: This meeting was cancelled due to school closures and new date and time will be announced.] Hal Strickland noted that the board would review the draft agenda for the March 7 joint meeting with the Board of Supervisors during the March 2 committee meetings. Mike Kane distributed a copy of the agenda for the joint meeting with EQAC scheduled for March 9 at 6:00 p.m., prior to the Park Authority Board meeting. Mr. Strickland reported that staff will be making a presentation at the Planning Commission Workshop on the FY 2006-2010 CIP on March 10 at 8:15 p.m. The presentation will be distributed to the board at the Planning and Development Committee meeting on March 2.

Senior Fee Discount - Mr. Strickland noted that a number of seniors are in agreement with the Park Authority's position on the reduction of the senior fee discount but are concerned that seniors may not be able to afford the reduction. Mr. Strickland reported that he, Tim White, Charlie Bittenbring, and Nick Duraymade a presentation to the Commission on Aging regarding the reduction in the senior fees. Elly Doyle, Commission Chair, did express an understanding of the Park Authority's position on the reduction; however, the Commission on Aging did send correspondence asking the Park Authority to consider additional options. •Southwest Youth Association's Sports Banquet - Mr. Strickland noted some of the compliments the Park Authority recently received under SYA's new leadership. They were grateful for the artificial turf field and lighting at E. C. Lawrence Park, improvements at Arrowhead Park, and for the agency's work with the Board of Supervisors on the Lewis Lincoln Vanoy property. •Athletic Field Lighting at Arrowhead Park – Colin Powell Elementary School. Mr. Strickland extended his thanks to Tim White and to John Pitts for meeting with him and citizens concerning the athletic field lighting at Arrowhead Park - Colin Powell Elementary School. He also thanked them for meeting with the West County Civic Association's Land Use Committee to present the agency's approach and rationale to get support from both groups. •Sully Foundation Meeting - Mr. Strickland reported that he met with the Sully Foundation to review the draft master plan for the Sully Historic Site. The Foundation expressed concern that some things may be out of character for the site. The Sully Foundation agreed to make a $5,000 contribution for Jamestown 2007 activities at Sully Historic Site, and agreed to make $250,000 to $500,000 in donations if the reconstruction of the barn takes place. DIRECTOR’S MATTERS •Park Authority Fast Facts - Mr. Kane distributed an updated copy of the Park Authority Fast Facts.

Land and Water Conservation Fund - Mr. Kane distributed a copy of a paper pertaining to the Land and Water Conservation Fund (LWCF) State Assistance Program. The paper is a summary put together by the National Recreation and Park Association for the delegates that attended its legislative conference in Washington, DC. It provides an overview of the importance of the Land and Water Conservation Fund as it pertains to park and recreation activities in the United States. The matrix summarized all of the projects that LWCF has funded in Fairfax County since its inception. The Park Authority has received nearly $3M in funding from LWCF. The loss of this funding would have a detrimental effect on the Park Authority, as well as many of the other jurisdictions around the country. Without objection, Mr. Strickland directed Mike Kane to take this information to the Board of Supervisors' Legislative Committee to ask for their assistance in getting this budget item reinstated to its previous level. •Clemyjontri PPEA - Mr. Kane asked Lynn Tadlock to provide information regarding the Clemyjontri PPEA. Ms. Tadlock reported that the Park Authority is taking an item to the Board of Supervisors on Monday, February 28, that establishes a partnership with Orr Partners under a PPEA proposal that they prepared to handle the construction management activities at Clemyjontri Park. At the time of the February 2 committee meeting, the Park Authority and Orr Partners had not reached an agreement concerning the cost estimate to do this work. Because staff felt the architectural estimates were inflated, staff asked another contractor for an independent estimate, which resulted in asking Orr Partners to reduce the price of their PPEA. Orr Partners revisited their proposal and has agreed to reduce their cost for the project. The cost for the project is now $2.8M. The agency is saving just over $500,000 in associated administrative costs for the project. With the help of Dan Clemente, Co-Chairman of the Friends of Clemyjontri Park, the agency received a waiver from Qwest for relocation fees of the fiber optics, which is valued at $56,000. With these reductions the project has been reduced by approximately $1M. After the Board of Supervisors approves the PPEA the agency will finalize the agreement with Orr Partners to provide construction management services for Clemyjontri Park with a price tag of $2.8M. The total project cost is $5.6M. The Park Authority has nationwide contracts that will enable it to purchase the playground equipment for a cost of $1.2M, which was originally estimated to be $2M.

Minutes- 7 -February 23, 2005Park Authority Board Minutes Approved and Signed on March 9, 2005. Staff reviewed the contract to get the most savings and to get the work done with the quality the agency wants. This is still well within the $5.6M budget and enables the agency to complete both phases which provide a restroom facility and an office. COMMITTEE REPORTS AND SPECIAL ASSIGNMENTS FOR THE RECORDNOTE: No committee minutes were entered FOR THE RECORD at this meeting because the Recording Secretary was on sick leave. The next Committee minutes will be entered FOR THE RECORD during the March 23, 2005 Park Authority Board meeting. BOARD MATTERS •Joanne E. Malone - Ms. Malone reminded the board of the public hearing on the Oakton Community Park Master Plan on Thursday, February 24 at 7 p.m. [Note: This meeting was cancelled due to school closings a new date and time will be announced.] •Frank S. Vajda - Mr. Vajda had no comments. •Gilbert S. McCutcheon - Mr. McCutcheon invited the board to attend the Public Planning Workshop for Westgrove Park which will be held in the lecture hall at Walt Whitman Middle School on February 28 at 7:00 p.m. •Winifred S. Shapiro - Mrs. Shapiro noted that as a result of a phone conversation regarding the senior fee discount she would like to put forth a proposal to combine phasing out senior discounts with the concept of grandfathering certain age groups already at that point. Citizens 75 years old and up would get to keep the 50% discount for the rest of their lives. Citizens between ages 65-75 would have the discount phased down to the 25% currently proposed. Citizens less than 65 years old now, not currently benefiting from the senior discount, would never get a discount. Tim White stated that the Park Authority had received similar comments/suggestions and that staff is looking at all the options. Mr. Kane asked the board to provide any proposals/suggestions they may have at the March 2 Park Services Committee meeting for staff to review.

Minutes- 8 -February 23, 2005 Park Authority Board Minutes Approved and Signed on March 9, 2005 •Kenneth G. Feng - Mr. Feng recommended that the agency needs to take more time on the senior fee discount issue to explore all the options. •Kevin J. Fay - Mr. Fay reported that he had not received a lot of comment on the senior fee discount issue. This has been one of the most polite issues he had been involved with, which could be controversial in terms of the effect on the community. He noted that he had not heard enough to dissuade the agency from moving in the direction it is moving in, but to make some adjustments. Mr. Fay asked that since the board received a resolution from the McLean Citizens Association (MCA) concerning the proposed Policy Plan Amendment, and he had not received feedback from Supervisor DuBois; he sees no reason in delaying the procedures. Ms. Tadlock explained that MCA is proposing two citizen task force meetings held in each supervisory district, similar to an APR process. In conversation with Mr. de la Fe, he indicated that the Planning Commission may hear it, but may elect to defer decision for two weeks, which will still keep the agency on schedule to take the amendments to the Board of Supervisors on March 21. Mr. Fay thanked Ms. Tadlock and Mr. Kane for the Clemyjontri Park adventure (PPEA) during the past few weeks. Mr. Strickland thanked Mr. Fay for his efforts on this project. •Edward R. Batten - Sr.Mr. Batten thanked Mr. Duray and Mr. White for spending the time with Supervisor Dana Kauffman, Susan Datta, himself and a few others to listen to a small but rather articulate group of people in Lee District speak about the senior fee discount. Out of the small gathering there came a lot of good information for consideration. Mr. Batten stated that he and Mike Kane hadspent a considerable amount of time with Supervisor Kauffman in their quarterly meeting discussing this issue.

Minutes- 9 -February 23,. 2005 Park Authority Board Minutes Approved and Signed on March 9, 2005Mr. Batten reported that he had received a number of comments from residents of Lee District supporting the agency's position. The primary concern is that it is applicable across the board. Many feel that the Park Authority has singled out senior citizens but is still providing students every opportunity to utilize whatever student discounts exist. By and large, the comments are not negative; they feel that the agency does a good job providing facilities and services. They want to make sure that the Park Authority understands that they want to be treated fairly. If the agency needs to extend the time to give this full consideration and fair and equitable treatment to everyone, he strongly supports extending the time. Mr. Battenstated that he will represent the Park Authority Board at the Planning Commission Public Hearing and that he was very proud of the work that the committee has done. He indicated that Harry Glasgow, as a member of the committee would agree. Mr. Strickland asked the board, without objection, to have Mr. Batten thank Planning Commissioner Frank de la Fe for his support. Mr. Batten stressed that he had never been exposed to the kind of work ethic and the kind of standard that Commissioner de la Fe has set. Mr. Batten asked the members of the Administration and Management Committee to give him a few moments of their time after the board meeting for a brief discussion of the review of the bylaws as requested at the February 9 board meeting. •Georgette Kohler - Ms. Kohler stated that a number of people complained that they felt the Park Authority had not given them ample time to prepare for the public hearing on fees. Many people were not aware of the public meeting on Arrowhead Park-Colin Powell Elementary School. The public has been given plenty of advance notice about the public planning workshop scheduled in the Mount Vernon District (Westgrove Park). Therefore, Ms. Kohler would like the board to establish a standard for advance notification for meetings and public hearings to ensure that citizens get notified in a timely manner, and more importantly, that board members have time to put these meetings/public hearings on their calendars in time to make arrangements to attend them. •George E. Lovelace - Mr. Lovelace updated the board on the Athletic Council meeting. He stated that the staff members that participated in this meeting are as professional a group as one could find.

Minutes- 10 -February 23, 2005 Park Authority Board Minutes Approved and Signed on March 9, 2005. At the Council meeting, Mr. Lovelace stated that Mr. Pitts had reported on Laurel Hill and had done a fabulous job. One concern regarding the Laurel Hill project was that the RFP states there will be rectangular fields installed, and no diamond fields. Mr. Lovelace reported that Members of the Athletic Council voiced concern that the Popes Head Estates development plan shows three new athletic fields--rectangular fields, but they wanted to know where the diamond fields were. Mr. Lovelace stated that in looking at the conceptual plan after the meeting, the plan shows diamond fields. Ms. Tadlock noted that the bond list addresses the projects which will be funded by the bond. Popes Head Estates has funds that will build additional facilities above the bond amount. Mr. Lovelace stated that Sandy Stallman had discussed the Park Policy Plan that will be presented at the Planning Commission Thursday evening, and she did a great job. Brian Dalyhad discussed fees for park use and indicated that we have until February 28 to gather comments. Mr. Lovelace reported that the Athletic Council would like to change the Athletic Field Use Policy #402 to include use of lighted fields for practice. They have put together proposed recommendations that will be forthcoming. The Jamestown 2007 committee met on Tuesday, February 22. Mona-Enquist Johnston attended the meeting to show any programs that may be able to be incorporated in the events. The committee will meet again next month. Mr. Lovelace reported that he attended the Arrowhead Park-Colin Powell public hearing and had expected to see more public in attendance.•Harrison A. Glasgow - Mr. Glasgow stated that he had not encountered the same sentiment as other board members with regard to the reduction in the senior fee discount. The majority of the comments he received were against the reduction. Mr. Glasgow reported that he attended a meeting in Supervisor Kauffman's office earlier in the day and that former board member Rodney Lusk asked that Harry send his regards to the Park Authority Board.OTHER MATTERS - Hal Strickland welcomed members of a trail bike group that had attended the meeting.

 There was no Closed Session on the Agenda. ADJOURNMENT at 9:07 p.m. Mr. McCutcheon MOVED that the Park Authority Board meeting be adjourned; SECONDED by Mr. Glasgow and APPROVED. Frank S. Vajda Secretary-Treasurer Minutes Approved at Meeting on March 9, 2005. Michael A. Kane, Director Park Authority Board Minutes prepared by Nancy L. Brumit, Administrative Assistant